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Calendar Manager

Be the key person of executives and other professionals as a calendar manager to plan out their tasks and activities and balance their busy schedules.

calendar manager plotting client's schedule


Job Information

Calendar managers play a vital role in settling the packed schedules of executives and professionals. They keep and update business calendars. They also plan and arrange appointments, travel, meetings, conferences, and other functions. At length, a calendar manager can help firms and businesses run well by handling simple, tedious, and core and non-core tasks. Also called a calendar VA, he or she makes sure no double booking occurs in his or her client’s schedule. A person in this job takes on the work of a timekeeper, weather or traffic reporter, and gatekeeper of the calendar.

Job Brief

Candidates who are highly organized, detailed, proactive, and nifty fit this VA job best. The right applicant for this post must know how to use applications and software. He or she must also how to gather and analyze data, manage, correspond, and perform other office tasks. In the same way, complying with the rules of privacy and safety is so important because he or she will access the client’s data and whereabouts.

Job Responsibilities
  • Plan, schedule, and arrange appointments, travel plans, meetings, conferences, and other scheduling administrative functions
  • Give timely reminders to the client regarding meetings, appointments, deadlines, and other commitments
  • Handle tasks such as scheduling and overall team coordination
  • Check scheduled meetings regularly, reassess priorities, and change earlier scheduled appointments as needed
  • Manage the flow of information in a timely and accurate manner
  • Update multiple calendars based on client requirements and systems
  • Monitor email and other correspondence to guarantee coordination of all schedules
  • Observe strict adherence to client requirements and policies
  • Send a calendar report to the client
Job Qualifications
  • Computer literate and tech savvy
  • Keen attention to detail
  • Proficient in verbal and written communication
  • Exceptional planning, management, and organizational skills
  • Ability to work independently
  • Great problem-solving and decision-making skills
  • Ability to work excellently in a dynamic organization under time pressure
  • Capability to fulfill duties and responsibilities in a fast-paced work environment
  • With experience in maintaining schedules
  • High school diploma, associate degree, or equivalent experience

    Calendar Manager
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