+1 (310) 492-9677

Privacy Policy: Top VA for Hire


Top VA for Hire or Top VA (referred to as “company,” “our,” “us” or “we”) vows to secure any data we collect on our website: https://www.topva4hire.com/. Through this Privacy Policy, we wish to help clients, visitors, and the public (referred to as “you” or “your”) learn our intentions. When you sign up to hire our virtual assistant services or to apply for virtual assistant jobs, you consent to the collection and use of your data as stated here.


Top VA pledges to protect the privacy of our clients and VA job applicants. Hence, we outline in this privacy policy statement your choices and rights regarding the use; correction or deletion; sharing; and the way we will store, use, and protect your data.

For clients, as detailed below, our partners (referred to as “virtual assistant(s)” or “VAs”) may use your data to render services, track preferences, and offer relevant services. Likewise, for job applicants, we collect your data for job placement purposes. All the data you will give us shall remain private. We uphold our pledge to keep your privacy and not share your information with any third party without your consent, except as outlined here or as permitted by law.

Information Collection

To ease dealings, we ask clients to sign up for our VA services and applicants to send us their personally identifiable information or PII. The data we collect include, but are not limited to, your name, address, contact number, affiliation, and date of birth. We assure you we will not sell, trade, or share your data with any third party without your consent.

Further, we may collect other forms of information (below) from or about you and your business based on how you use our site and its features.

Communication Data

 – correspondences you send us through the contact form on the site, email, text, chat, or social media messaging; they help us connect with you well.

Client Data

 – details related to the purchase of goods and/or services; these serve as guarantee for lawful performance of a contract between you and us.

User Data

 – information on how you use our site and our online services; they ensure we give you relevant content, keep the security and proper operation of our website, and ease your trading with us.

Technical Data

 – data about your use of our website (IP address, browser, login, navigation, and duration and frequency of visit, page views, etc.); these assess our site performance and market standing.

How do we collect your information?

We may collect data about you through your responses on the form(s) on our site. Otherwise, we may collect data from you as you use our site from cookies and similar technologies.

Why do we use tracking technologies?

A cookie, an example of a tracking technology, is a small data file written to your computer’s hard drive by your web browser. A cookie file can contain and/or collect data about your activity on our site such as web pages you visit, links you click, and searches you conduct. By using uniquely assigned cookies to you, we can ease your access to our site and personalize your online experience. Besides, they cannot run programs or send viruses to your computer. A web server can only read them on the domain that issued you the cookie.

You can accept or decline cookies. Most web browsers accept cookies, but you can change your browser settings to decline cookies if you wish. If you decline them, however, you cannot sign in or use the interactive features we offer on our website.

Top VA for Hire uses cookies for authentication and remembering settings and data for visitors, clients, and VA job applicants. Further, we use them to check trends, manage the website, track users’ movements around the site, and collect demographic information on our user base. We may get reports based on the use of these technologies from their companies.

Likewise, our site has links to other sites. Please know that we are not responsible for the content or privacy practices of those sites. Thus, we remind you to be cautious when you leave our site and to read the privacy statements of other sites you visit that collect PII.

Why do we collect your information?

The data we collect from or about you will help us improve the materials, products, and services we offer on the site. We also use them to alert you of changes we made on the site or about our new products or services. Likewise, we may use your data in one of the following ways.

  • Manage your account and give you customer support
  • Personalize your experience and improve our customer service
  • Enhance our website
  • Handle our dealings well
  • Run a promotion, survey, or added site feature
  • Ease the research and analysis on your use of, or interest in, our products and services

How do we protect your information?

Top VA for Hire, at length, vows to protect your PII. We use a range of security measures to keep your data safe when you place an order or enter, submit, or access it. These measures include the use of a secure server accessed by authorized staff only and measures that protect your data from unlawful use, access, or disclosure. In the same way, we take stringent actions to deal with staff suspected of data breach. In such a case, we will tell you and the proper agency for legal purposes.

However, Top VA knows no transmission method on the internet or electronic storage is 100 percent secure. We cannot promise absolute security; but we shall take all sensible precautions to avert information distribution to the public. If you have further questions on our data security, you may contact Top VA for Hire through our privacy officers at +1 (310) 492-9677.

Deletion and Removal of Information

We will delete any, and all, data we have taken from clients, job applicants, or visitors. We will keep them for six (6) months to one (1) year only from service acquisition or termination; and application or termination of contract of a job applicant. The source of the information may also request for removal of details from Top VA records and database by coordinating with our privacy officers. However, we will accept requests for deletion only if the data are no longer necessary to the client, job applicant, or user. We may still use your data for legitimate business purposes or for legal or contractual record-keeping requirements.

Disclosure of Personal Information to Outside Parties

We do not sell, trade, or transfer your PII to outside parties. But we have exceptions to this rule.

  • Third parties helping us in running our website, easing our business, or serving you as long as they agree to keep your data private
  • Release that complies with the law, carries out our site policies, or protects ours or others’ rights, property, or safety
  • Other parties that use non-PII data for marketing, advertising, or other uses

Age Restriction

Our virtual assistant company website is for people that are at least 18 years old. We do not collect (nor do we wish to collect) any PII or other user information from those below 18 years old. If we learned we have collected personal information from people in the age controlled by law, we will remove their data from our record and/or end their account.

Privacy Policy Changes

Top VA for Hire may change this Privacy Policy as needed without prior notice. You can always view its latest version on our website.

Contact Information

If you have any questions on this Privacy Policy, on our practices or services when you hire a virtual assistant from us, you may reach us at info@topva4hire.com. Top VA for Hire will make sure to attend to all your requests and queries within two business days from receiving them. You may also send your inquiries to 21515 Hawthorne Boulevard, Torrance, CA, 90503 or call +1 (310) 492-9677.
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